Multiply attendees by average hourly labor cost and meeting length to see total meeting cost and cost per person. Optional salary-to-hourly conversion included.

How to use this tool

1. Enter number of attendees. 2. Enter average fully loaded hourly rate (or derive from salary). 3. Enter meeting length in minutes. 4. Click Calculate cost. 5. Use for planning—does not include room or tooling costs.

Worked example

Example: 6 people at $75/hr for a 60-minute meeting costs about $450 in salary time.

How it works

Multiplies attendees by average hourly labor cost and meeting duration to estimate the payroll cost of a meeting. Optional salary-to-hourly uses 2,080 hours per year. Runs on your device.

Limitations

Results are based on the inputs you provide and may not cover every edge case. This tool is for general use and is not professional advice.

Privacy and file handling

Your data stays on your device and is not uploaded.

FAQ

Frequently asked questions

Is Meeting Cost Calculator free?

Yes. It is free to use and you do not need to sign in or create an account.

Is my data private?

See the privacy note on this page. Many tools run on your device; some heavier file tools may use secure temporary processing when required.

Can I use Meeting Cost Calculator on mobile?

Yes. Open this page on your phone or tablet, enter your inputs, and use the on-screen controls.

Page last reviewed: July 24, 2026

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