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Utilnivo

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Utilnivo

PDF Compressor for Email

Compress PDF for email—fit attachments under Gmail, Outlook, and Yahoo limits.

No registration
  • Secure processing
  • Automatically deleted

Browse more in PDF or all tools.

How do I compress a PDF under 2 MB for a job application?

Upload the PDF and choose Balanced or Strong compression. A 5 MB text-and-image resume often lands under 2 MB at Balanced; scan-heavy files may need Strong compression—review readability after download. If still over the portal limit, remove unused pages with Split PDF or re-export photos at lower resolution before merging again.

Secure processing

Your file is uploaded for temporary processing. See the privacy note on this page for details.

Related tools

Use this PDF compressor for email when your attachment exceeds provider limits. Reduce file size in the browser, then attach the compressed PDF without bouncing messages.

Gmail allows roughly 25 MB per message, but many corporate gateways cap lower—aim for 5–10 MB when unsure.

If still too large, split the PDF into sections and compress each part.

How to use this tool

Upload the PDF, select a compression preset aimed at email limits, download, then attach the result.

Worked example

Example: compress a 15 MB scanned invoice packet to under 10 MB for a Gmail attachment before sending to a client.

When to use this

  • Gmail or Outlook rejecting large attachments.
  • Sending scanned contracts to clients.
  • Forwarding brochure PDFs to mailing lists.

Common examples

  • 12 MB scanned contract → Balanced compression often targets email-friendly sizes; text-only PDFs may barely shrink.
  • Image-heavy brochure at 25 MB → Strong compression for upload portals; review text readability after download.
  • Born-digital 2-page invoice at 400 KB → compression may show little gain; organize or split instead if still too large.
  • 15 MB marketing PDF → Balanced mode for email; verify logos after download.
  • Scanned 80-page packet at 45 MB → Strong mode for portal upload limits.

Common mistakes

  • Compressing once and not checking final byte size.
  • Using maximum compression on fine-print scans.
  • Emailing before verifying the download opens correctly.

How it works

Upload a PDF and choose Basic, Balanced, or Strong compression. Your file is uploaded to private temporary storage, compressed securely, and automatically deleted within one hour.

Limitations

Files upload to a secure server for compression and are auto-deleted within one hour. Scanned PDFs may not shrink much without OCR.

Privacy and file handling

Your file is uploaded for temporary processing. See the privacy note on this page for details.

Important notice

Compression runs on a secure server. Your file is uploaded privately and automatically deleted within one hour. Already-optimized PDFs may not shrink much. Maximum 50 MB and 200 pages.

Related Compress PDF pages

These pages use the same compress pdf with examples tailored to different tasks.

Related comparisons

Learn how formats and terms differ before you convert or calculate.

FAQ

Frequently asked questions

What size should I target for email?

Under 10 MB is safe for most providers; corporate gateways may require 5 MB or less.

Will compression affect signatures?

Visual appearance of scanned signatures may soften at high compression—preview before sending.

Can I compress multiple PDFs?

Compress each file separately, or merge first then compress if one attachment is acceptable.

Related pages

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